Executive Assistant (Part-Time) at Swoop Travel | Remote UK Job Opportunity

Are you highly organized, detail-oriented, and passionate about supporting senior leaders in a dynamic work environment? Swoop Travel, a leading adventure travel company, is currently hiring a part-time Executive Assistant (remote, UK) to provide top-level administrative support to its Senior Leadership Team (SLT).

This opportunity is ideal for individuals seeking a remote job in the UK, particularly those with strong communication skills, experience working with senior executives, and a desire to contribute to a purpose-driven, global travel brand.

In this article, we’ll explore everything you need to know about the Executive Assistant role at Swoop Travel—from responsibilities and requirements to salary, benefits, and how to apply.

About Swoop Travel

Swoop Travel is a global adventure travel company with a team of over 100 travel enthusiasts spread across five continents. Founded in 2010, the company has helped more than 15,000 people embark on life-changing journeys to Antarctica, Patagonia, and the Arctic.

What makes Swoop unique is not just its intimate knowledge of these regions but also its commitment to sustainability. As a certified B Corporation (B Corp), Swoop takes pride in balancing profit with purpose, prioritizing both people and the planet.

The company’s mission is clear: to create unforgettable adventure travel experiences while ensuring that tourism has a positive impact on local communities and ecosystems.

Executive Assistant (Part-Time) Role Overview

The Executive Assistant will play a critical role in ensuring that Swoop’s Senior Leadership Team—consisting of the CEO, COO, and CTO—operates efficiently and effectively.

This is a high-impact position where you’ll manage schedules, organize meetings, oversee travel logistics, and streamline workflows, enabling the SLT to focus on strategic priorities.

Around 50% of your time will be dedicated to supporting the COO, with the remaining time spread across the CEO and CTO.

This is more than just a traditional admin role—it’s about bringing structure, organization, and innovation to leadership operations.

Key Responsibilities

The scope of work for the Executive Assistant at Swoop Travel is broad and impactful, covering leadership-wide support as well as role-specific tasks for each member of the SLT.

1. SLT-Wide Support

Coordinate recurring meetings, 1:1s, and leadership sessions.
Protect focus time for in-person collaboration in Bristol.
Organize quarterly offsite meetings, including logistics, travel, and materials.
Manage international travel for the SLT.
Track annual leave and oversee HR/IT-related logistics.
Process and manage SLT expenses efficiently.

2. Supporting the COO

Take ownership of diary planning and prioritization.
Improve operational processes to reduce administrative friction.
Conduct research and prepare summaries for decision-making.
Support ad hoc strategic projects.

3. Supporting the CTO

Conduct regular check-ins to track priorities.
Manage diary planning to balance focus time and meetings.
Organize task lists and ensure follow-up actions.

4. Supporting the CEO

Oversee diary planning for all Swoop-related work.
Schedule board meetings, offsite planning sessions, and 1:1s.
Ensure SLT meetings run smoothly with clear agendas and action tracking.
Balance strategic focus time with operational demands.

Skills and Qualifications

To succeed in this role, candidates must demonstrate a mix of technical, organizational, and interpersonal skills.

Essential Requirements

Excellent written and verbal communication skills in English.
Strong experience supporting senior leaders in fast-paced environments.
Advanced Excel/Google Sheets skills and presentation software proficiency (PowerPoint, Google Slides).
Exceptional organizational and prioritization abilities.
Tech-savvy, with experience using project management and collaboration tools.
Ability to manage sensitive information with discretion.
Calm under pressure and able to work independently.
Flexible, curious, and proactive about improving systems and processes.

Desirable (Bonus) Skills

Prior experience in the travel industry.
Experience working with remote teams across multiple time zones.

What Success Looks Like in This Role

A successful Executive Assistant at Swoop Travel will:

Free up the SLT’s time for high-value strategic work.
Ensure meetings are well-prepared, purposeful, and productive.
Manage travel and logistics seamlessly.
Communicate proactively and consistently across the leadership team.
Be trusted as the right-hand partner to the SLT, fully owning admin responsibilities.

Salary and Compensation

Base Salary: £21,000–£22,000 per year (pro-rata for 25 hours/week, equivalent to £31,500–£33,000 full-time).
Company Bonus: Up to £1,188 annually.

Additional Benefits

Holidays: 25 days of paid holiday (pro-rata), plus birthday leave and public holidays.
Work Flexibility: Remote-first role, with occasional visits to the Bristol office for collaboration.
Adventure Opportunities: Annual Swoop Summer Adventure.
Health & Wellbeing: Access to wellbeing resources and support.
Company Equipment: Laptop provided.
Bonus Perks: Monthly company bonus scheme.

Working Hours

Part-Time: 25 hours per week.
Monday to Friday, between 9:00 am and 5:30 pm (UK time).

This setup provides flexibility for candidates seeking part-time remote work while maintaining regular weekday hours.

Diversity and Inclusion at Swoop

Swoop Travel is committed to building a diverse and inclusive workplace. The company is proud to be an equal opportunity employer, encouraging applicants from all backgrounds, identities, and experiences to apply.

The company strongly believes that creating a safe and supportive environment where employees can bring their authentic selves to work fosters both innovation and collaboration.

How to Apply

If you’re ready to apply your organizational skills and become a trusted partner to Swoop’s senior leadership team, now is the time to apply.

📝 Application Deadline: Friday, 3rd October 2025

👉 Click here to apply online

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Frequently Asked Questions (FAQs)

1. Is the Executive Assistant role at Swoop Travel fully remote?

Yes, the role is primarily remote. However, occasional visits to the Bristol office may be required for collaboration or offsite meetings.

2. What is the salary for the part-time Executive Assistant position?

The salary is £21,000–£22,000 annually (pro-rata), equivalent to £31,500–£33,000 on a full-time basis, plus an annual company bonus of up to £1,188.

3. How many hours per week is this role?

The role is part-time, requiring 25 hours per week, Monday to Friday, during standard UK business hours.

4. Do I need experience in the travel industry to apply?

Travel industry experience is a bonus but not mandatory. What’s most important is proven experience supporting senior leaders in a high-performance environment.

5. What kind of benefits does Swoop Travel provide?

Benefits include paid holidays (pro-rata), wellbeing support, company laptop, monthly bonus scheme, and unique perks like the Swoop Summer Adventure.

6. What does success look like in this role?

Success means ensuring the Senior Leadership Team operates efficiently, meetings are well-organized, travel logistics are seamless, and communication flows smoothly across the team.

Final Thoughts

The Executive Assistant (Part-Time) role at Swoop Travel is a rare opportunity for highly organized professionals seeking remote work in the UK. With a competitive salary, meaningful responsibilities, and the chance to work with a global adventure travel brand, this position offers both professional growth and lifestyle flexibility.

If you are detail-oriented, proactive, and ready to contribute to a company making a difference in the travel industry, apply today and become a vital part of the Swoop Travel team.

👉 Apply for the Executive Assistant role at Swoop Travel here